The project office (also Project management Office) is a part project management (PM) - of the team and takes over within a IT-project all development-flanking and - caring for tasks. The advantage project-spreading and centralizes working project offices is thereby in the optimal extent of utilization of the PM-personnel during simultaneous discharge of the specialists of project-administrative activities.

A project office supports the direction of the project when planning, collection and tasks of information, covers all development-flanking and - caring for tasks and retains thereby the total view of the project.

Beyond that the work of the project office makes also the uniform and equivalent penetration of the processes with project management for know-how possible. It is ensured that in all projects the same methods are used and - tools. On this basis the project office is in the context of its project-spreading activity in the situation, the different project information on a higher level brought together and - prepared accordingly - at any time to make available.

Objective of the project office is here the effective, special, date and cost-fair completion of all projects in an organization with consideration of dependence between different projects by common resources use, give up-referred dependence and project prioritization.

The project office supports the conversion of a uniform, project-spreading, methodically structured and thus reproducible proceeding and contributes thus directly to the quality and experience safety device of the organization.

The moreover one the structure of a project office for organizations, in which the systematic establishment of structures and methods is still in the implementation phase (e.g. process introduction), is to be introduced optimally in addition suitably, processes in ranges, within which so far still no such are present.

Activities

Tasks of planning (e.g. Support and cooperation when structuring the project, support when economic analysis, production/actualization of expenditure and time schedules, simulation of network plan variants, pointing critical project parts, etc. out)

Acquisition tasks (e.g. Project master data seizes, hour posting vouchers produces, distributes and in-collects, date acknowledging data seizes, etc.)

Tasks of information (e.g. Project data evaluations generate, project plans and project reports provide, plans print and distribute, decision documents for the direction of the project prepare, project reports for the range line provide, project database develop and update, information for the experience data base prepare, etc.)

The function of a project office is characterised by constant suburb availability as a partner for the operational projects manager. The project office offers administrative support and Coaching of the projects manager.

The use and advancement of document collecting mains already existing, the structure of a uniform report system as well as the use of Standardtools and the integration of the firm specific IT-infrastructure ensure an effective and cost-optimized support of your direction of the project.

Economy

Due to the different fields of activity of a project office it must be adequately equipped regarding the number and qualification of the coworkers. So a project office for a large development project should have in each case a project supervisor, a network plan technician (date Controlling) and a specialist for Stundencontrolling at least.

The absolute number of coworkers of a project office depends both on the PM-penetration in the Entwicklungsbereich concerned, and on the size of the project and/or that projects which can be cared for parallel. Also the activities mentioned in a small project office can be concentrated on fewer coworkers, if the individual activities represent a Full Timejob not in each case.

A cost reduction of the proportionate project management costs per project depends also here on the order of magnitude and complexity of the project and in the following diagram is represented.

Articles in category "Project office"

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